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How Do We Process

The vendor must reference a valid Purchase Order (PO) clearly on the invoice:

• POs are generated at ÌÇÐÄ´«Ã½ via up-front authorization in the form of a Purchase Requisition.
• The system auto-matches the invoice transaction to the valid PO.

Non-EDI Process

• All valid invoices (meaning emailed PDF documents that meet PO standards) are auto-imported to anÌýoptical character recognition (OCR) system within 48 business hours of arrival. If OCR "reads" an invoice properly, then it passes straight through for additional vendor and PO data validations and department approval steps.
• Invoices (associated with POs) that clearly represent the exact details on the PO are automatically matchedÌýby our system, not by Accounts Payable staff.
  • If there are exceptions due to inconsistencies between the vendor's invoice and the content on the PO, our ERP system will generate a match error, which will require manual intervention by ÌÇÐÄ´«Ã½ Purchasing, Accounts Payable, and the respective ordering department.